T1 BUSINESS LETTERS

1.  STYLES OF BUSINESS LETTER

a.  Full Block Style

Full block style is a letter format in which all text is justified to the left margin. In block letter style, standard punctuation is placed after salutations and in other headings. Open punctuation, however, refers to a modification of style where all nonessential punctuation is omitted. A few key factors will help you understand block style format and the difference that open punctuation makes.

Adventageous:

it is advantageous because you need not to worry about the indention of the parts.

b.  Block Style

Block style or block letter is a letter (usually business letter) format where all typed content is aligned with the left margin and no indentation. A block letter typically contains specific components. These include the sender's name, address, phone, the recipient's name and address, the current date, a reference statement, the subject, and the main body.

c.  Semi-Block Style

Semi-blok fromat: in a format this text parallel left and all paragraphs in the letter is indented. Format shape on this letter on letter head, date, complementary a close, and signature being in a position flattened right. In the layout uneven right, but can dibilangg flattened middle. Other parts on a letter as inside address, subject, salutation, body of letter, and enclosure if terdapatnya attachment letter,Being flattened on the left.

d.  Indented Style

It is the oldest style of writing business letters. In an indented format letter, the first word of every paragraph is written leaving some (two or four) spaces from the left margin. Other parts are arranged- date is right margin, inside address left margin, subject is in the middle of two margins and complement close in the right margin, etc.

e.  Simplified Style

Simplified-style business letters contain all the same elements as the full-block and semi-block letters. Like the full-block format, the simplified format left-justifies every line except for the company logo or letterhead. The date line is either slightly right of center or flush with the center of the page. Letters written in the simplified format have fewer internal sections, such as the body, salutation and date line.

f.  Hanging-Indented Style

This very useful style places the first words of each paragraph prominently on the page. It is useful for letters that deal with a variety of different topics. However, for normal business communications, this style is very rarely used. The first line of the paragraph begins at the left-hand margin. And the other lines of the same paragraph are indented three to four spaces. This is the reversal of semi-indented style discussed in other page.

2.   PARTS OF BUSINESS LETTER

a. The Heading (The Retern Address) or Letterhead - Companies usually use printed paper where heading or letterhead is specially designed at the top of the sheet. It bears all the necessary information about the organisation’s identity.

b.  Date - Date of writing. The month should be fully spelled out and the year written withall four digits October 12, 2005 (12 October 2005 - UK style). The date is aligned with the return address. The number of the date is pronounced as an ordinal figure, though the endings st, nd, rd, th, are often omitted in writing.

c. The Inside Address - In a business or formal letter you should give the address of the recipient after your own address. Include the recipient's name, company, address and postal code. Add job title if appropriate. Separate the recipient's name and title with a comma. Double check that you have the correct spelling of the recipient'sname.

d.  The Greeting - Also called the salutation. The type of salutation depends on your relationship with the recipient. It normally begins with the word "Dear" and always includes the person's last name. Use every resource possible to address your letter to an actual person. If you do not know the name or the sex of of your reciever address it to Dear Madam/Sir

e.  The Subject Line (optional) - Its inclusion can help the recipient in dealing successfully with the aims of your letter. Normally the subject sentence is preceded with the word Subject: or Re: Subject line may be emphasized by underlining, using bold font, or all captial letters. It is usually placed one line below the greeting but alternatively can be located directly after the "inside address," before the "greeting."

The Body Paragraphs - The body is where you explain why you’re writing. It’s the main part of the business letter. Make sure the receiver knows who you are and why you are writing but try to avoid starting with "I". Use a new paragraph when you wish to introduce a new idea or element into your letter. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.

f. The Complimentary Close - This short, polite closing ends always with a comma. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. It begins at the same column the heading does. The traditional rule of etiquette in Britain is that a formal letter starting "Dear Sir or Madam" must end "Yours faithfully", while a letter starting "Dear " must end "Yours sincerely".

Signature and Writer’s identification - The signature is the last part of the letter. You should sign your first and last names. The signature line may include a second line for a title, if appropriate. The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.

Initials, Enclosures, Copies - Initials are to be included if someone other than the writer types the letter. If you include other material in the letter, put 'Enclosure', 'Enc.', or ' Encs. ', as appropriate, two lines below the last entry. cc means a copy or copies are sent to someone else.

3.   TYPES OF BUSINESS LETTER

a.  Inquiry Letter

Inquiry Letter is a letter written to request information and/or ascertain its authenticity. A letter of inquiry deals with various matters like job vacancies, funding, grants, scholarships, projects, sales, pre-proposals and others.

b.  Order Letter

a letter of order is a document that confirms the details of a purchase of goods or services from one party to another. It usually includes more information about what you are ordering, like quantity, model number, or color, the payment terms, and the matter in which the products are to be shipped. When the recipient receives this letter, they will process the order and send the merchandise.

c.  Complaint

A Complaint letter is a request for an adjustment. In other words, it is a letter that describes about the damage; errors or mistakes happened to the delivered goods and therefore claims for compensation is known to be a complaint letter.

d.  Payment

A type of letter of credit that enables the buyer in a transaction to pay the seller and receive the goods immediately, and to pay the bank back for the sale amount at a later date. Also called a usance letter of credit.

e.  Application

An application letter is a formally written one-page letter that accompanies a resume and other requested documentation in application for a job or academic program.

f.  Curriculum

A curriculum vitae is a written overview of a person's experience and other qualifications for a job opportunity.

Reference

https://hadi27.wordpress.com/style-of-business-letter/

http://www.computerhope.com/jargon/b/blocklet.htm

http://thebusinesscommunication.com/format-of-a-business-letter/

http://www.answers.com/Q/Example_of_a_full_block_style_business_letter#slide=1

http://www.studyenglishtoday.net/business-letter-parts.html

https://targetstudy.com/letters/inquiry-letter/

http://habibie16.blogspot.co.id/2013/10/inquiry-letter-order-letter-definition.html

http://www.businesscommunicationarticles.com/complaint-letter-definition/

http://www.investorwords.com/16336/deferred_payment_letter_of_credit.html

https://prezi.com/qdpq3d05_t2t/application-letter/

https://en.wikipedia.org/wiki/Curriculum_vitae

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